Cam23 - The Big Catch-Up: Things 9, 10, 11

I’m going to write very quickly on a series of Cam23 topics as I can’t find a way to keep up with everything and I need to squeeze several posts in one. I’m also about to go on holiday so I will resume in September with even more things to catch up on. Time management skills, eh?

Google Docs: I didn’t really know what to say about this until I created my first form last Friday and discovered the magic of the whole thing. I had used GDocs before but only as a way of sharing Word documents (with others or myself, to avoid carrying memory sticks around all the time), and I had found it slow and less useful that a “real” Word doc. But the forms! And the fact that the data are automatically collected in a spreadsheet! Blessed be Google however mischievous they may be. The form I created was aimed at colleagues in other Cambrige libraries. Every year we update our publications and, in the past, we used to send a copy of each to all Cambridge librarians. This approach had two main downfalls: 1) we didn’t ask librarians if they actually wanted our stuff, thus spamming them with literature and not making sure it was well received and happily dealt with 2) the system was based on an address list that changed all the time as librarians were moving jobs and roles: updating the address list used to take a lot of time – and transform the whole thing into a very tedious task. I have now created a form in GDocs and sent an email (plus a tweet) around the mailing lists. Responses so far have been really good and the form has been filled by a dozen librarians. I can’t wait to pull it all together in September and start organising a personalised mailing service! As I didn’t trust GDocs fully, I chose a rather convoluted way of sending the form around but next year I’m going to put the link to the form straight into the main email.

Pushnote and Evernote: nothing to say on them apart that 1) I can’t download them 2) Pushnote seems not to be that useful 3) Evernote sounds more interesting and useful. I will remember their names in case my downloading facilities get an updgrade, or I manage to snatch the admin password and hack my work computer.

Dropbox is an extra-thing and actually one I wanted to try as I do have an account but I have never used it. When I’ll get round to use it, I promise I’ll blog about it.

My opinions on the programme so far: it’s very interesting and the fact that I’m not enjoying it fully is totally my fault. I just got involved in too many things when I had a moment of professional boredom some months ago, and now I feel like a fly bumping into the same window over and over again without finding a way to get out. I thought about dropping one of the two programmes (the other being cpd23) but I know I’ll regret it if I do, so I’ll keep going and you will forgive me if I’m always running late.  See you in September.

CPD23 Thing 8 and 9: Google calendar and Evernote

I’m running scarily late, so I will indulge in some self-plagiarism (again). I have already talked about my use of Google calendar in a post written for Cam23 some weeks ago. Re-reading it, I don’t find much to add, apart that I have added some external calendars to it and this works really well. Also, that post had a link to the presentation of the first Mac computer by Steve Jobs and, if you have never seen it, it’s really worth it. Expecially to anyone wanting to enhance their presentation skills.

Evernote: it sounds like a really, really useful tool, although the restriction on Word documents makes me feel a bit wary. I have tried to download it at work and I almost thought I had managed to get around internal IT security, when I realised this message had been on my screen for quite some time and realised also that that “1 second remaining” was destined to last for a long, long time.

I have no excuses for not dowloading it at home now that our IT provision has been upgraded with a shiny new tablet, but my husband is using it all the time to read one of his sci-fi books (why oh why are they all available to download?) so I’m a bit stuck. I know, this is a really bad excuse, but don’t worry: I want that elephant icon on my computer and I’ll have it one day!

 

Cam23 Things 7-8: doodling, googling and extra-thinging

Thankfully this week is about tools I already know or use, so I will write only a few observations on them, leaving proper reflections for the cpd23 post (which I totally overlooked, thinking the reflection week would be a free week…I was slightly wrong!). 

Doodle: oh the wonder when I saw it being used for the first time! I haven’t had the chance to use it myself yet but I’m very keen. I will also do some pioneering work and try to introduce it in my office, where finding a convenient time for everyone to meet is a real challenge sometimes.
Google Calendar: I have been using it for some months now and I must admit I have almost abandoned completely my paper diary, which is a truly fundamental evolutional switch. As a child of the ’80s, who had her first computer in 1990 – we were among the first to have one; it was the Mac Steve Jobs had launched a few years earlier (if you haven't seen it already, watch this video. Seriously) – I always thought I would trust paper forever. I still have my little diary and I will keep it somehow alive for the rest of 2011, but I see that Google Calendar is quickly replacing it. It’s easy to use and I like the fact that I can create as many different calendars as I need, colour-code them, and switch them on and off. I have one for work and one for my extra-work life, and I love switching the work one off when I finish my day in the office. Also, seeing that big chunk between 6pm and 9pm gives me the impression that I’ve got a lot of time in front of me after finishing work. I know this is not very scientific but it’s the feature I probably like most at the moment.
Regarding using it for work, this would require an extremely long post, and probably written under a fake name!!! I loved reading the post on how libraries use it and I will keep it all in mind for when the chance for a change will arise.

Thank you also for the link to the http://www.lib.cam.ac.uk/libraries/calendar.html, I have now added Librarians in Training and the Brown Bag Lunches to my calendar. This counts as my extra thing!

Cam23 Thing 1: iGoogle

Hello Cambridge! Here I am with my first post for Cam23.

In a bit of a hurry, I have created my first iGoogle page. Why on earth nobody told me about it before? ;-) I was franctically jumping between GoogleDocs, Reader, Gmail, Calendar, etc. etc., without knowing I could have them all in one place.